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EXHIBITION PROPOSAL – IREX
1. Name and goals of the exhibition
The World Exhibition of Postage Stamps PRAGA 2008 is held under the sponsorship of the International Philatelic Federation (FIP), as was confirmed at the 69th FIP Congress held on 13 October 2006 in Malaga (Spain). The exhibition will take place within the framework of celebrations of the 90th anniversary of the issuing of the first Czechoslovak stamps, the 90th anniversary of the founding of the Postal Museum, the 15th anniversary of the founding of the Czech Republic and the issuing of its first postage stamps. It is tying in with the many years of tradition of PRAGA international exhibitions, and it is held in support of the development of friendly relations with philatelists from around the world and for the amplification of interest in and knowledge about Czech history and culture.
2. Presenter of the exhibition
The presenter of the World Stamp Exhibition PRAGA 2008 is the board of management of Czech Post (Česká pošta, s. p.) in cooperation with the Union of Czech Philatelists (hereinafter the “SČF”) and with the participation of the company Progres Partners Advertising, s. r. o. During its preparation and presentation, the exhibition will be represented by the coordinating committee and organising committee (hereinafter the “OV”), which have final decision-making authority.
3. Venue and date of event
The exhibition will be held in the Palace of Industry at the Prague Exhibition Grounds in Prague – Holešovice (170 90 Prague 7 – Holešovice). The philatelic literature class will be in the Postal Museum in Prague (Nové Mlýny 2, 110 00, Prague 1). The exhibition is open to the public from Friday 12 September 2008 until Sunday 14 September 2008. On Friday and Saturday the hours are 10 am to 6 pm and on Sunday from 10 am to 4 pm. The exhibition will be held simultaneously with the 11th Annual Collector Trade Fair for Stamps, Coins, Telephone Cards and Minerals.
4. Organizational principles and rules
The World Stamp Exhibition PRAGA 2008 will follow the following rules:
a) General Regulations of the International Philatelic Federation for Exhibitions (FIP-GREX)
b) General Regulations of the FIP for the Evaluation of Competitive Exhibits (FIP – GREV)
c) Special Regulations of the FIP for the Evaluation of Competitive Exhibits (SREV) and relevant FIP
directives
d) this exhibition proposal for the World Stamp Exhibition PRAGA 2008 – IREX
Exhibitors from the countries of FIP member organizations may enter exhibits in competition classes. The OV of the exhibition has the authority to issue invitations for the entry of exhibits in non-competition classes.
5. Competition classes
In accordance with the General Regulations of the International Philatelic Federation for Exhibitions (FIP-GREX), the exhibition shall be open to the following exhibition classes:
A. NON-COMPETITION CLASSES:
A 1. Official class
A 2. Class for invited exhibits (as invited by the OV)
B. COMPETITION CLASSES:
B 1. Class of traditional philately
B 1a. Territory of the Czech Republic or the former Czech Socialist Republic
B 1b. Europe
B 1c. Other countries around the world
B 2. Class of postal history
B 2a. Territory of the Czech Republic or the former Czech Socialist Republic
B 2b. Europe
B 2c. Other countries around the world
B 3. Class of philatelic literature
B 3a. Books and studies – issued since 1 January 2003
B 3b. Philatelic magazines, newsletters (periodicals) – issued since 1 January 2005
B 3c. Catalogs – issued since 1 January 2005
B 3d. Electronic media (issued within the deadlines established under B 3a. through B 3c.)
B 4. Class of one-frame exhibits
6. Conditions of participation
6.1 A prerequisite for participation is completion of the application form issued by the exhibition’s OV. Exhibitors shall complete all required portions as indicated on the form. The application shall be confirmed by the appropriate national commissioner. If a national commissioner has not been appointed, the application shall be confirmed by the appropriate national philatelic union. By confirmation of an application the national commissioner or the relevant national philatelic union guarantees that stated qualifications have been verified. Interested parties may request an application form by writing to the address of their national commissioner or national philatelic union.
6.2. Application forms with copies of introductory sheets (plans) for entered exhibits must be sent by foreign national commissioners or philatelic unions by mail to the address of the OV no later than by 30 September 2007. By the same deadline, exhibitors from the Czech Republic must send application forms with copies of introductory sheets (plans) of exhibits to the national commissioner of the Union of Czech Philatelists (SČF).
6.3. Only those exhibits which have appropriate verified qualifications pursuant to paragraph 7 and exhibits invited to enter non-competition classes may be accepted by the exhibition. The OV shall report its decisions on acceptance or rejection of exhibits to the national commissioners or national philatelic unions in writing by 31 March 2008.
6.4. After receiving a decision on acceptance of exhibits, the national commissioners shall send confirmation to the exhibition’s OV no later than by 31 May 2008 about whether their exhibitors will be presenting their exhibits.
6.5. An exhibitor has the right to present exhibits under a pseudonym. The OV and jury, however, must know the name of the exhibitor. In competition classes, one competitor may enter a maximum of two exhibits (an exception is for the class of philatelic literature).
7. Qualifying conditions for competition exhibits
7.1. A prerequisite for participation of exhibits in competition classes B 1 and B 2 is the earning of evaluations of at least 75 points at national and international exhibitions in 1998 – 2007.
7.2. There are no required qualifications for participation of a philatelic literature exhibit in competition class B 3. Exhibitions in this class may be presented by individuals or legal entities from FIP member countries that are not members of philately unions.
7.3. The prerequisite for participation of a one-frame exhibition in class B 4 is the earning of evaluations of at least 75 points at national and international exhibitions during the years 1998 – 2007. A one-frame exhibit consists of the developed presentation of a narrow subject fitting in its entirety on only a one exhibition space (16 sheets). A narrow subject is considered to be an issue or theme, the handling of which would be difficult to extend beyond one frame, and consisting solely of appropriate philatelic material. The FIP rules for one-frame exhibits will be submitted for approval to the FIP Congress in October 2006 in Malaga. Parties interested in presenting one-frame exhibits will receive appropriate information from their national commissioners.
8. Exhibition spaces
8.1. The size of the exhibition frames is 91 x 111 cm with a capacity of 16 album sheets in the 26.5 x 29.5 cm or A 4 format, arranged in 4 rows of 4 sheets. Album sheets must be continuously numbered on the back on the upper-right corner and must be inserted in transparent protective covers. The application must state the dimensions of the exhibition sheets used.
8.2. Each exhibitor in competition classes B 1 and B 2 will have 5 exhibition spaces assigned for its exhibit. In compliance with GREX, exhibitors that have already been awarded a large vermeil medal or higher (at least 85 points) will be assigned 8 exhibition spaces.
8.3. Exhibits in the philatelic literature class (B 3) will be shown in a room where visitors will have the opportunity to study them. Two copies of such exhibits will be sent, and will remain available to the OV after the end of the exhibition.
8.4. Exhibits in the class of one frame exhibits (B 4) have one exhibition space available.
9. Exhibition fees
Exhibitors shall pay exhibition fees through the national commissioner or the national philatelic union. National commissioners or national philatelic unions shall pay the exhibition fees including all banking fees by wire transfer to the designated bank account of the OV so that payment shall be credited to the account by 31 May 2008. The amount of the exhibition fee for all competition classes is:
• for 1 exhibition space (i.e. 16 sheets): 30 €
• for 1 exhibited title in the philatelic literature class: 30 €
No fees are required in the non-competition classes (A 1, A 2).
If a fee is not paid within the designated period, the exhibitor loses the right to present a registered exhibit.
10. Exhibition awards
Exhibits presented in competition classes are judged by the exhibition jury made up of accredited jurors appointed by the FIP. The jury shall evaluate exhibits in accordance with the specialized regulations and directives of the International Philatelic Federation (FIP GREV and SREV).
According to the point evaluation of the jury, exhibitors shall be awarded exhibition medals and corresponding diplomas in accordance with FIP regulations.
The jury shall award the following medals:
- large gold
- gold,
- large vermeil
- vermeil
- large silver
- silver
- silver-bronze
- bronze
and the following prizes:
- Grand Prize of the Exhibition
- Prize of the City of Prague
- other special prizes
Besides awarding medals and prizes, the jury may express congratulations to exhibits distinguishing themselves with an exceptional philatelic manner of presentation, exceptional value or studious presentation.
11. Receipt and return of exhibits
Received exhibits sent by mail must be sent so that they are delivered to the exhibition committee of the OV at the latest by 5 September 2008. The national commissioners may turn over exhibitions in person in accordance with the instructions sent in advance to national commissioners on 10 September 2008 directly in the exhibition venues. Philatelic literature exhibits (class B 3) must be delivered to the OV by 30 June 2008.
After the end of the exhibition, exhibits will be handed over to the national commissioners on the days 14 and 15 September 2008 in accordance with a schedule established in advance.
Assembly, disassembly or exchanging of exhibits during the exhibition will not be possible.
The OV shall secure paper envelopes for album sheets (one envelope for each frame consisting of 16 sheets) and shall send then in advance to exhibitors (except for class B 3). Exhibitors shall place album lists for individual frames in the envelopes. The exhibitor shall secure its own transport packaging for the entire exhibit.
12. Insurance and security
We recommend that exhibitors effect appropriate insurance coverage for their exhibits during transport to and from the exhibition. The OV is not responsible for that insurance, and all costs for such insurance are to the debit of and are the responsibility of the exhibitor. The OV is not liable for the loss of an exhibition or of any part thereof during transport, regardless of how it occurred. From the moment of the receipt of an exhibit by an authorized OV member until the moment of its turnover to the national commissioner or for dispatch by mail, the OV shall secure appropriate security and insurance coverage.
13. Customs directives
Foreign exhibits sent by mail or transported in person should be accompanied by a duly issued and completed ATA Carnet in accordance with valid international and Czech customs regulations. In an ATA Carnet is not used, an exhibition must be accompanied by national customs documents of the exporting country. The national commissioner must inform the OV about this in advance.
14. Additional provisions
Neither the exhibition’s OV, Union of Czech Philatelists, Česká pošta, s.p., Progres Partners Advertising, s.r.o., national commissioners, jury members, organising committee members nor their coworkers are liable for any damages, losses or any other harm to exhibits or property. If such a case should arise, it shall be handled in accordance with valid legislation of the Czech Republic.
15. Address of the exhibition and members of the exhibition’s governing bodies:
15.1. Address of the exhibition and its headquarters:
Světová výstava poštovních známek PRAGA 2008
Organizační výbor
Holečkova 10
225 07 Prague 5
Czech Republic
phone / fax: + 420 257 313 149
e-mail: secretariat@praga2008.cz
15.2 The coordinator of the exhibition for the FIP – Jos Wolff, president FIP.
15.3 Address of the Union of Czech Philatelists:
Svaz českých filatelistů
Holečkova 10
225 07 Prague 5
Czech Republic
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